Assistant Manager – Administration (Gurgaon) — Urgent Hiring: Manage, Organize, Support

 

🏢 Urgent Hiring: Assistant Manager – Administration | Hospitality / Restaurants / QSR | Gurgaon (Onsite)

Location: Gurgaon, India
Job Type: Direct Hire
Industry: Hospitality / Restaurants / QSR
Function: Administration
Experience Required: 6–8 years
Experience Level: Assistant Manager – Administration
Education: Graduation
Age Limit: Up to 38 years
Work Mode: Onsite (5-day week)

🌟 Role Overview

We are seeking an Assistant Manager – Administration to oversee office operations, facilities management, corporate travel, vendor management, and leadership support. This role requires strong expertise in office administration, cost control, travel management, and calendar support for senior leadership (CEO & CFO).

✅ Mandatory Criteria

• Minimum 5 years of experience in Office Administration & Facilities Management
• Proven experience in Corporate Travel Management (Domestic & International) + Hotel Bookings
• Strong background in Vendor Management, Procurement & Cost Control
• Experience in Pantry Management & Housekeeping Staff Supervision
• Must have handled calendar management for CEO & CFO

🔧 Required Skills

• Office Administration & Facilities Management
• Corporate Travel Management (Domestic & International)
• Vendor Management, Procurement & Cost Control
• Pantry & Housekeeping Supervision
• Office Events & Employee Experience Support
• Front Desk, Courier & Visitor Management
• Governance, Reporting & Process Improvement
• Calendar Management for Leadership

🎯 Key Responsibilities

Office Administration & Facilities Management

• Manage end-to-end office operations ensuring a safe, organized, and employee-friendly workplace
• Oversee facility maintenance, inventory, and workplace policies

Corporate Travel Management

• Handle domestic & international travel bookings, visas, forex, and compliance
• Ensure cost-effective travel arrangements and policy adherence

Vendor Management & Procurement

• Identify, onboard, and manage vendors for housekeeping, pantry, security, courier, hotels, etc.
• Negotiate contracts, track spends, and ensure timely payments

Pantry & Housekeeping Supervision

• Manage pantry operations, hygiene standards, and supervise housekeeping staff
• Ensure consistent cleanliness and periodic deep cleaning

Office Events & Employee Experience

• Plan and execute office events, townhalls, celebrations, and leadership visits
• Coordinate logistics, gifting, and engagement activities

Front Desk & Visitor Management

• Handle visitor protocols, courier management, and confidentiality of shipments

Leadership Support

• Provide calendar management for CEO & CFO
• Coordinate critical communications and liaise with international teams

Governance & Reporting

• Maintain trackers for vendors, expenses, and SLAs
• Propose process improvements for cost efficiency and employee experience

🚀 Ideal Candidate

An experienced administrative professional with 6–8 years of expertise in office operations, travel management, and vendor control, capable of supporting leadership and ensuring smooth workplace functioning. Must be detail-oriented, proactive, and skilled in managing multiple responsibilities.

📩 Apply Here

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